Information for Families - Hamilton Middle School (2024)

Student Drop-Off and Pickup Procedures

• Please only drop-off and pickup students in the designated green areas indicated on the following maps.
• While dropping-off students vehicles should pull forward in the pickup line as far as possible.
• Don’t stop in the middle of the street to drop-off or pickup a student, rather, circle back around to get in line or use the pawnshop parking lot on the southside of the school. Impeding the flow of traffic can lead to a citation, as it violates ordinance 11.24.010.
• Parents should NOT park along the street for a duration longer than what it takes to drop-off or pickup their student. If additional time is needed please utilize the south parking lot.
• Students should NOT be dropped off or picked up in bus zones. Busses are either loading or unloading kids or they’re waiting to be able to pull up to the bus zone.

Stay Connected with Your Child's Education: Parent-Teacher Conferences

Parent-Teacher Conferences are a valuable opportunity for parents and guardians to stay actively involved in their child's academic journey. These conferences provide a dedicated time to discuss your child's progress, review assignments, and gain insights into their strengths and areas for growth. It’s also a chance to learn about upcoming projects, classroom goals, and how to support your child's learning at home.

Most importantly, Parent-Teacher Conferences help strengthen the vital connection between home and school. By working together with teachers, parents can ensure their child receives the support they need to succeed both academically and socially.

We encourage all parents to take advantage of this opportunity to engage with their child's teachers and be a part of their educational experience.

Fall Parent-Teacher Conferences will be held on the following dates:

• Tuesday, October 15th** | 3:30 PM - 5:00 PM
• Wednesday, October 16th** | 3:30 PM - 7:00 PM
• Thursday, October 17th** | 8:00 AM - 3:30 PM

We look forward to partnering with you to support your child's success this school year!

Stay Informed: Quarterly Progress Reports and Regular Grade Updates

At Hamilton Middle School, parent involvement is crucial to student success, and reviewing progress reports is a key part of staying connected to your child's academic journey. Progress reports are provided at the end of each quarter, offering insights into your child’s performance, strengths, and areas for improvement.

Additionally, teachers will be updating grades at a minimum of every two weeks throughout the school year, ensuring parents have an up-to-date view of their child’s progress. We encourage you to regularly log in to ParentVue for real-time access to your child's grades and assignments as they are updated.

Reviewing these reports and discussing them with your student is an excellent way to celebrate achievements, set goals, and address any challenges early on. If you have any questions or concerns, please don’t hesitate to contact your student’s teacher for additional support.

Building Access

The building will be open for students who are not eating breakfast at 7:50 AM. Students will not be permitted inside to use the restroom, so they will need to take care of their needs before arriving at school. During extreme cold and/or rainy conditions, students will be permitted inside the building at a designated location. Students eating breakfast may enter the cafeteria at 7:30 AM. The final school bell rings at 3:10 PM and all students need to be out of the building or in their supervised activity by 3:20 PM. Once a student has left the building, they will not be allowed to re-enter the building for any reason. All students must be off campus and out of the Dollar Tree parking lot by 3:40 PM. Students must arrange for a ride prior to the school day ending as the office phones will only be used in emergency situations.

Picking Up A Student During The School Day

The front door is located on the Market Street side of the building. When visiting the building, please push the doorbell and our office staff will let you into the building. Please drop students off on the Market Street side of the building. Please enter the parking lot from Boston Street to drop your student off at the front door.

For the safety of the students. Please bring your ID every time you are picking up your student.

If a person not listed on the student's profile is picking up the student, please call the front office to let us know.

We don't call the students ahead of time only if you're physically present in the office. Please make the appropriate plans.

Any student absence needs to be reported to the front office. Please call any of the following.

Visitor Policy

Hamilton uses a doorbell system for visitors that will be answered by the office. Please identify yourself and the purpose of your visit through the intercom system, the office will buzz you in. During school hours we require guardians and guests to check in at the main office. All visitors are required to bring a driver’s license or other government issued ID. Visitors will be required to wear a name tag at all time while in the building. When the visit concludes the visitor must also check out in the main office before leaving.

Any parent wishing to meet with their child’s teacher must schedule a meeting prior to visit.

Exits and Transfers

If a student is moving to another Wichita Public School we will need 24 hour notice in order to complete the exit card. During this time the student will be required to secure grades from teachers, return textbooks and library books, and take care of any other obligations. The office will also ask for a forwarding address and phone number. Students will have three school days to enroll in a new school within our district. Failure to enroll within three days will result in a truancy referral. If the students is moving out of the district it is the same exit procedure as stated above, except the student will have five days to enroll in another school.

The office needs to be notified within 24 hours of any address and/or phone changes. If a student moves out Hamilton’s area, an exit card must be filled out or a special transfer form requested.

If a student is going to be absent due to a family emergency or planned travels lasting between 3 and 10 days guardian’s must sign a ‘Request to be Absent’ form. The principal will decide if the absence is excused or unexcused.